We build invoice reminder systems, payment chaser sequences, and back-office automation for service businesses. Done for you. Running within 30 days.
The problem
You know the invoices are late. You know the follow-up isn't happening. The problem isn't awareness — it's having a system that does it without you.
You've done the work, raised the invoice, and now you're waiting. Chasing feels awkward. Debtors know it.
Document requests, onboarding steps, recurring reminders — they fall through the cracks or land on the wrong desk.
The bigger the account, the more awkward the chase. So it doesn't happen consistently. They know it. And they take advantage of it.
That gap between agreed terms and actual payment is your cash flow problem. It compounds every month you leave it unmanaged.
What we build
We automate the specific workflows that cost you time and slow down cash. Every system is built, tested, and handed over running — not handed over as a manual to read.
Timed reminders sent automatically at 7, 14, and 30 days. Polite, persistent, and consistent — without you lifting a finger.
Overdue accounts get a structured follow-up cadence across email and SMS. Escalation triggers when thresholds are crossed.
Automated statements, balance summaries, and handoff alerts when an account reaches a point that needs human intervention.
Contracts, ID, compliance docs — automated reminders until received, logged, and confirmed. Full audit trail included.
Every new client gets the same onboarding experience, triggered automatically at sign-up. No steps missed, no manual prompting.
Internal task reminders, check-ins, renewal alerts — built once, running permanently without anyone managing them.
Monthly visibility on debtors, outstanding tasks, and workflow performance — without spreadsheet archaeology at month end.
If it is repetitive, rule-based, and currently costs you time or money — we can probably automate it. Tell us what it is and we will give you an honest answer.
How it works
We handle the build. You get a running system. No lengthy onboarding, no technical knowledge required on your side.
A short discovery call and intake form. We understand exactly where the gaps are, which workflows to prioritise, and what your existing tools can connect to.
→Within 30 days of contract start, your automation is live and tested. We run it through real scenarios before you approve it. Nothing touches a live client until you say so.
→Monthly check-ins, performance reporting, and ongoing refinements included. The system gets better over time without you managing it.
Packages
Monthly retainer covers your ongoing monitoring, support, and improvements. A one-off setup fee applies and is quoted transparently at your discovery call — before you commit to anything.
One core workflow, built and running. The right starting point if you want to see results before committing to more.
Full back-office automation. Multiple workflows, debtor management, onboarding, and monthly reporting in one managed system.
Custom-built automation at scale. For businesses with complex needs, multiple locations, or requirements beyond a standard package.
Who it's for
"If your business sends invoices and chases people for money, you need this."
OpsStage works for any service business with recurring admin, slow collection, or inconsistent follow-up. Built specifically for owner-led firms that don't have the headcount to manage these things manually.
Sectors we work with
Get started
Tell us about your business. We'll come back with a clear recommendation on what to build first — and what it will cost before you commit.